While managing teams from so many years, we came across specific and distinct styles of managing different kinds of teams. The format of meetings you conduct goes a long way in defining how effective your management is.
Here are a few highly actionable and directly implementable formats of conducting meetings:
1. Daily Standups
The team does a standup meeting each morning before starting the day. A popular component of Agile software development, it is a standard documented process.
Typically conducted with people standing, so that duration is consciously minimized. Team members take turns to speak about the roadblocks they face or which they are about to face.
Pros: Keeps everyone on the same page, issues get resolved before they crop up.
Cons: Can become little tedious for long projects, where there is little progress per person in one day.
2. Weekly One-on-ones
Leader meets one of her team members per day as a one-on-one interaction.
This way, the leader typically meets 5 members per week (in a 5-day week organization).
The meeting is pretty detailed and could span in hours. Leader takes up all issues one after the other and discusses it with the member, thereby resolving existing issues and preparing a roadmap for next week.
Pros: Detailed discussion on each issue is possible, team members get a chance to make progress at their own pace and prioritize. Also, deep-diving into individual issues becomes possible which gives rise to crystal clear clarity and new idea generation.
Cons: Meetings are pretty long and might be difficult to carry out in one go.
3. Monthly One-on-ones
A monthly one-on-one meeting with each team member. This means that rest of the discussions are ad-hoc and team member comes up to leader if any issue is faced.
This format is much more frequent in top management. Discussion mainly revolves on numbers / targets and high-level strategies rather than low-level issues and tasks.
Pros: More freedom and autonomy to the individual team member.
Cons: Pace of moving things forward isn't that great and depends on initiative-taking abilities of different team members.
What's the format of meetings you practice? Do let us know in comments.